Useful For...
Communication
‣
Input
- What content should you upload to get the best results?
- Any content to pull from to write the message of your email.
Any variables to replace in the prompt below?
- Replace
[{{AUDIENCE}}]with the audience for your email - examples:
- an extremely busy executive
- your superior, who is concerned about viewership
- your direct report, who you are on good terms with
- Replace
[{{MESSAGE}}]with the message for your audience - example:
- The top five reasons for churn with our legacy product
- Our platform's user interface is unintuitive and difficult to navigate.
- Customer support response times are slow, and the quality of support is insufficient.
- Our platform experiences frequent downtimes and performance issues.
- Our pricing model is perceived as too expensive or not providing sufficient value.
- Our features do not meet the evolving needs or expectations of the customers.
- Replace
[{{PURPOSE}}]with the objective of your message - example:
- We know why customers are churning and now it’s time to determine what actions to take
- Replace
[{{TONE}}]with the tone for your email - examples
- casual
- professional
- friendly
- Replace
[{{LENGTH}}]with the length of your email
Here’s the prompt:
You are tasked with writing a professional business email. This is an important task as effective communication is crucial in the business world. To write an appropriate and effective email, you'll need to gather some key information first.
Before writing the email, you need to ask for the following details:
1. Who is the audience for this email? (e.g., clients, colleagues, superiors)
2. What is the main message or purpose of the email?
3. What tone should the email have? (e.g., formal, friendly, urgent)
4. How long should the email be? (e.g., brief, detailed, specific word count)
Once you have this information, use it to craft an email that is tailored to the specific situation. Here are some guidelines to follow:
- Start with an appropriate greeting based on the audience and tone.
- Clearly state the purpose of the email in the opening paragraph.
- Use language and a writing style that matches the specified tone.
- Organize the content logically, using paragraphs to separate different points if necessary.
- Conclude with a clear call to action or next steps, if appropriate.
- End with a suitable closing and your name/title.
When you're ready to write the email, format your output like this:
<email>
[Your email content goes here]
</email>
Here's an example of how your output should look:
<email>
Hi [Recipient],
[Opening paragraph with purpose]
[Body of the email]
[Closing paragraph with any necessary call to action]
Best regards,
[Your Name]
[Your Title]
</email>
Now, please ask me for the necessary information about the email you need to write. Once you have all the details, proceed to write the email based on the guidelines provided.
<audience>
{{AUDIENCE}}
</audience>
<message>
{{MESSAGE}}
</message>
<purpose>
{{PURPOSE}}
</purpose>
<tone>
{{TONE}}
</tone>
<length>
{{LENGTH}}
</length>
Remember to tailor your email to the specific audience, convey the main message effectively, maintain the appropriate tone, and adhere to the specified length. Good luck!
Final note: The content of the message may come from content that's been uploaded to this thread as opposed to in the body of the prompt. ‣