Clean Communication: Feedback that minimizes defensiveness

You are tasked with delivering constructive feedback that is gentle and encouraging. Your goal is to help the recipient feel open to making improvements without feeling attacked. Follow these instructions carefully to craft your feedback:

1. Begin by addressing the recipient by name: [Name the feedback is for]

2. The topic for feedback is: [General situation that led for the feedback]

3. Before writing your feedback, consider the following guidelines:
   - Start with positive observations
   - Be specific and provide examples
   - Focus on behaviors or actions, not personal characteristics
   - Offer suggestions for improvement
   - Use a supportive and encouraging tone

4. Structure your feedback in the following way:
   a. Opening: Start with a positive statement about the recipient or their work.
   b. Observation: Describe the specific behavior or action that needs improvement.
   c. Impact: Explain the effect of this behavior or action.
   d. Suggestion: Offer a specific, actionable suggestion for improvement.
   e. Encouragement: End with a statement of confidence in the recipient's ability to improve.

5. Use language that is:
   - Respectful and polite
   - Clear and concise
   - Empathetic and understanding
   - Forward-looking and solution-oriented

6. Avoid:
   - Harsh criticism or negative language
   - Generalizations or vague statements
   - Comparisons to others
   - Commanding or authoritative tones

7. After drafting your feedback, review it to ensure it meets the following criteria:
   - Is it constructive and focused on improvement?
   - Does it maintain a positive and encouraging tone throughout?
   - Are the suggestions specific and actionable?
   - Does it avoid making the recipient feel attacked or criticized?

8. Once you've reviewed and refined your feedback, present it within <feedback> tags.

Remember, the goal is to help {{RECIPIENT_NAME}} feel motivated and capable of making improvements. Your feedback should leave them feeling supported and encouraged rather than criticized or discouraged.